DFOK Special Meeting: Official DFOK Officer Responsibilities.
In a DFOK Special Meeting earlier today, Nov. 8th 2015, the following items were crafted & voted on as Official DFOK Officer Responsibilities.
Please consider running for one of the following one year DFOK Officer Positions in the upcoming elections.
PRESIDENT:
1. Create and have a working knowledge of all club bylaws.
2. Publish all requests presented to the club to meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Schedule, organize and create agenda for club meetings.
5. Oversee and maintain order at club meetings.
6. Serve as primary club contact.
7. Serve only as tie-breaking vote in club meetings.
VICE PRESIDENT (“President Electâ€):
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Serve as president in next term.
5. Manage annual officer elections process.
6. Assume responsibilities of club president when he/she is absent or no longer in office.
7. Ensure officers, league administrators, and event organizers provide updates at club meetings.
SECRETARY:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Record and disseminate club meeting minutes and submit to board for approval.
5. Maintain membership list and contact information.
6. Maintain archive of club documents.
7. Work with Information Coordinator to disseminate club information/news/announcements in a clear, consistent, and professional manner.
TREASURER:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Maintain complete information about club finances and property/equipment.
5. Provide monthly financial status reports at a club meeting.
6. Provide annual financial report at year-end meeting.
7. Manage all club finances and accounts pursuant to official club decisions and bylaws. Including, but not limited to, money collected from:
a. Leagues
b. Donations
c. Fundraisers
8. File tax paperwork as needed.
9. Manage collection of membership dues, as implemented by the club.
10. Work with secretary to maintain list of current club members.
INFORMATION COORDINATOR:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Post club information on kiosk boards at all “DFOK Home Coursesâ€
5. Post club information on approved online venues.
6. Ensure accuracy of “DFOK Home Courses†information on disc golf related online venues.
7. Maintain club “staff†member list and administrator rights on discgolfscene.com, pursuant to official club decisions and bylaws.
8. Work with Secretary to disseminate club information/news/announcements in a clear, consistent, and professional manner.
Meeting Note:
DFOK By-Law Suggestions:
- All financial expenditures must require two signatures from current board members.
DFOK Special Meeting: Official DFOK Officer Responsibilities.
In a DFOK Special Meeting earlier today, Nov. 8th 2015, the following items were crafted & voted on as Official DFOK Officer Responsibilities.
Please consider running for one of the following one year DFOK Officer Positions in the upcoming elections.
PRESIDENT:
1. Create and have a working knowledge of all club bylaws.
2. Publish all requests presented to the club to meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Schedule, organize and create agenda for club meetings.
5. Oversee and maintain order at club meetings.
6. Serve as primary club contact.
7. Serve only as tie-breaking vote in club meetings.
VICE PRESIDENT (“President Electâ€):
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Serve as president in next term.
5. Manage annual officer elections process.
6. Assume responsibilities of club president when he/she is absent or no longer in office.
7. Ensure officers, league administrators, and event organizers provide updates at club meetings.
SECRETARY:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Record and disseminate club meeting minutes and submit to board for approval.
5. Maintain membership list and contact information.
6. Maintain archive of club documents.
7. Work with Information Coordinator to disseminate club information/news/announcements in a clear, consistent, and professional manner.
TREASURER:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Maintain complete information about club finances and property/equipment.
5. Provide monthly financial status reports at a club meeting.
6. Provide annual financial report at year-end meeting.
7. Manage all club finances and accounts pursuant to official club decisions and bylaws. Including, but not limited to, money collected from:
a. Leagues
b. Donations
c. Fundraisers
8. File tax paperwork as needed.
9. Manage collection of membership dues, as implemented by the club.
10. Work with secretary to maintain list of current club members.
INFORMATION COORDINATOR:
1. Create and have a working knowledge of all club bylaws.
2. Forward all requests presented to the club to President for publication in meeting agenda.
3. Ensure procedures decided on at club meetings are followed.
4. Post club information on kiosk boards at all “DFOK Home Coursesâ€
5. Post club information on approved online venues.
6. Ensure accuracy of “DFOK Home Courses†information on disc golf related online venues.
7. Maintain club “staff†member list and administrator rights on discgolfscene.com, pursuant to official club decisions and bylaws.
8. Work with Secretary to disseminate club information/news/announcements in a clear, consistent, and professional manner.
Meeting Note:
DFOK By-Law Suggestions:
- All financial expenditures must require two signatures from current board members.